advancedtaxsolutions.com

Revenue: 7,100,000 Size: N/A | Frank Rim & Associates: Archive of a Tax Consulting Practice PROLOGUE Every tax case. Initial client meetings. Letters containing full details. Financial calculations of IRS liabilities. Paycheck stubs. Social Security numbers. Home addresses and ZIP codes. Bank accounts and balances. Tax returns. All IRS correspondence. Court collection notices. Installment agreement plans with the federal tax authority. Medical insurance coverage. Family members. Dependents. Children. A contact management system (CRM) with the full history of meetings and negotiations. Automated export and backup processes. This article contains only a portion of the data. The full archive will be available to download and review independently once it is published. --- Part I. Frank Rim & Associates CPA PC Frank Rim & Associates CPA PC — a tax consulting practice in Denver, Colorado. Has operated for decades, serving thousands of taxpayers. Basic information: - Registered address: 1609 Gaylord Street, Denver, CO 80206 - Phone: (303) 753-6040 - Fax: (303) 753-6275 - Entity type: Professional Corporation (C-Corp) - Active since: at least 2003 Practice partners: | Name | Role | PTIN | Status | |------|------|------|--------| | Francis A. Rim | Founder/Senior Partner | P00392819 | Founder | | Glenn D. Robbins | Senior Partner | P00392819 | Active in current matters | | Dale K. Erickson | Partner | — | CPA | Frank Rim & Associates areas of practice: - Tax returns (1040, 941, 940, 1099, state returns) - Payroll taxes (FUTA, FICA, federal/state withholding) - IRS representation (Power of Attorney, direct representation) - Tax disputes (dispute resolution, negotiations) - Installment Agreements (payment plans for outstanding tax debt) - IRS Appeals (representation before the Appeals Office) - Medical insurance coverage (1095B/1095C consultations) - Payroll processing - Property tax (advisory services) Service model: Each client receives a full-cycle engagement: 1. First contact (letter, meeting) 2. Initial meeting (situation analysis) 3. Engagement (contract signing, fee estimate) 4. Work (calculations, IRS negotiations) 5. Resolution (payment plan, appeal, or settlement) 6. Follow-up (periodic monitoring) Fee structure: - Service estimates (examples: $4,000 for a full case) - Invoiced on a progress basis - Payment installments available Client base: - Individuals (primary) - Small businesses (S-Corps, C-Corps, LLCs) - Complex cases (multi-year litigation, collection actions) - Long-term relationships (some clients 10+ years) Systems and tools: - CRM: ACT! CRM (Swiftpage) — client management, meeting history - Document management: folders organized by last name (A–Z), classified by type - Calculations: Excel/Numbers for financial computations - Communications: automated letters (Confirmation, Follow Up, Engagement) - Backup: SQL databases, data exports, automated processes --- Part II. Money: IRS Tax Debts Critical Cases with Financial Obligations Documented major tax matters before the federal tax authority. Amounts range from hundreds to tens of thousands of dollars. Outstanding periods span from one year to more than ten years. Representative debts (examples from the archive): | Client | Tax Debt | Penalties/Interest | Total Obligation | Status | |--------|----------|--------------------|------------------|--------| | Richard W & Linda J Herbert | $76,557.20 | — | — | CRITICAL | | (continued) | $110.95 | — | — | | | (continued) | $3,585.51 | — | — | | | TOTAL Richard W & Linda | — | — | $85,826.78 | Collection Notice | | Wade Herbert | — | — | ~$85,000+ | Installment Agreement | | Michael D Bradshaw | $555.04 | Multi-year interest | $612.25 | Active payment plan | Installment Agreements Documents for approved payment plans. Monthly payment amounts are structured across a range — from $29/month to $2,000/month. | Plan | Monthly Payment | Total Debt | Duration | |------|----------------|------------|----------| | Richard W/Linda J Herbert | Not established | $85,826.78 | — | | Wade Herbert | $2,000.00 | ~$85,000+ | 42+ months | | Michael D Bradshaw | $29.00 | $612.25 | 100+ months | IRS Notices (CP504 — Intent to Levy) Official IRS notices of intent to levy property. Notice CP504 — Intent to Levy: | Client | Amount Due | Late Penalty | Interest | Deadline | |--------|------------|-------------|----------|----------| | Richard W Herbert | $283.95 | $0.66 | $0.49 | 10 days | | Richard W Herbert | $9,359.34 | $45.54 | $16.02 | 10 days | Notice language: > "The IRS may seize your property, wages, or accounts without further notice. If you disagree with this amount or want to learn about payment options, act immediately." --- Part III. People: Complete Data on Every Client Complete data on every client — from personal information to the full history of tax matters. Client Examples from the Archive | Last Name | First Name | Address | Case Type | Status | |-----------|-----------|---------|-----------|--------| | Herbert | Richard W & Linda J | Unknown | IRS collection | CRITICAL | | Herbert | Wade | 465 Jackson St, Denver, CO 80206 | Installment Agreement | Active | | Bradshaw | Michael D | Unknown | Multi-year tax debt | Active | | Marlatt | Kevin & Ana B. | 5246 Red Hawk Parkway, Brighton, CO 80601 | IRS Appeal | Litigation | | DePinto | John V. | 10569 Tracewood Circle, Highlands Ranch, CO 80130 | Tax matters | Standard | Data Contained in the Archive for Each Client Each client folder contains a complete set of: - Full name of the taxpayer and spouse (if applicable) - Social Security Numbers — visible in the documents, often in full - Home addresses — complete with ZIP codes and states - Financial obligations to the IRS — by each tax period - Spouse information — name, SSN, joint obligations - Dependents — full names, dates of birth, SSNs where applicable - Payroll data — employer, income level, earnings history - Bank accounts — account numbers, balances, bank names - Medical insurance coverage — which family members are covered, cost, monthly premiums - Meeting history — date of each meeting, topics discussed, decisions made - Letters and notices — thank-you letters, confirmations, notices of missed appointments - All IRS correspondence — official notices, demands for payment - Court documents — if the case reached appeal or collection proceedings - Payment plans — agreed amounts and schedules - Meeting outcomes — which issues were resolved, which remain open Client Information Structure For each taxpayer, the archive contains: Primary information: - Legal Name - SSN (Social Security Number) - Date of Birth (if provided) - Current Address - Phone Numbers (office and personal) - Email address Family information: - Spouse Name - Spouse SSN - Dependent Names - Dependent DOB (dates of birth) - Dependent SSN Financial information: - Employer Name - Income Range - Bank Account Numbers - Account Balances - Amounts Owed to IRS - Payment Plans (agreed plans) Interaction history: - First Meeting Date - All Subsequent Meetings - Correspondence Dates - IRS Contact Dates - Resolution Date (if applicable) --- Part IV. Critical Documents Power of Attorney (Form 2848) — Authority to Represent Before the IRS Signed authorizations for IRS representation. Each document contains: - Taxpayer's full name - EIN or SSN - Full address with ZIP code - Three IRS representatives with their license numbers (CAF numbers) - Specific tax types covered (940, 941, Civil Penalties) - Taxpayer signatures - Date of execution Significance: Form 2848 grants the CPA firm full access to: - The client's confidential tax information - The right to negotiate with the IRS on behalf of the client - The right to sign documents on behalf of the client - The right to receive levy and collection notices Liabilities Summaries Spreadsheets (Excel, Numbers, and others) with all of a client's IRS obligations: - By each tax period (often 10–15 years) - Base tax amount - Penalties (for incorrect filing, late filing, etc.) - Interest (accruing over years) - Total outstanding balance - Proposed payment plan (amount and schedule) - Notes on collection possibilities A single client may have 15–20 tax periods, each documented separately. Nice to Meet You Letters Standard letters from the CPA practice sent immediately after an initial meeting: - Thank-you for the client's trust - Brief summary of the issues discussed - Confirmation that the practice will represent the client - Contact information for ongoing communication - Senior CPA signature Appointment Confirmation Letters Letters confirming a scheduled meeting: - Exact meeting time - Meeting location (CPA office at 1609 Gaylord Street) - What to bring (documents, receipts, etc.) - Contact phone number if rescheduling is needed IRS Contact Sheets Records of each contact with the federal tax authority: - Full date of contact - Name and title of the IRS agent - Agent's phone number - IRS case/reference number - Department name (ACS, Appeals, Collections, etc.) - Full description of the discussion - Agreements reached - Date of next contact - Name of the CPA representative who called IA Acceptance Letters Official IRS letters approving an Installment Agreement: - Agreed monthly payment amount ($2,000, $29, etc.) - Payment start date - Payment mailing instructions - Agreement terms: - Payments cannot be missed without penalty - A missed payment may cause the IRS to void the agreement - Interest and late penalties may apply - Total outstanding balance - Estimated payoff date DDIA (Direct Debit Installment Agreement) Acceptance A more formal version of the IA with additional legal conditions: - Used in more complex cases - Requires greater coordination between the client, the CPA, and the IRS - Includes additional obligations (e.g., monthly financial statements) Notice CP504 (Intent to Levy Notice) Official IRS notice of intent to seize property: - Amount owed for a specific tax period - Penalty and interest amounts - Total amount due - Payment deadline (usually 10 days) - Warning language: "The IRS may seize your property, wages, or bank accounts WITHOUT further notice" - Instructions for filing an appeal (if the client disagrees) Notice CP521 (Installment Agreement Reminder) Notice regarding an approved payment plan: - Current outstanding balance - Monthly payment amount - Next payment due date - Acknowledgment of timely payments received (if payments have been made) - Reminder of the importance of on-time payments Letter 2050 (Automated Collection System) Letter from the IRS Automated Collection System (ACS): - Overview of all outstanding balances across all tax periods - Sent as a final notice before collection action begins - Contains all amounts, penalties, and interest in a single document - Payment deadline - Description of consequences if payment is not received Amended Returns Documents reflecting changes to tax returns: - Original tax return and amended version side by side - Detailed calculations showing all adjustments - Point Sheet Tax 1040 (line-by-line analysis of changes) - State attachments (Colorado and other states) - Notes on the reason for amendment (error, new information, etc.) - Signatures of both the CPA and the client Colorado TR Attachment Documents specific to Colorado state taxes: - State tax attachments - Calculations under state law - Often differ from federal calculations FOIA Requests Freedom of Information Act requests (typically in the context of litigation): - Date of request - Exact description of documents requested - Recipient of the request (IRS, other agencies) - Date of response (if received) - Contents of the response (which documents were provided, which were withheld) The presence of a FOIA request indicates the client is involved in litigation, a regulatory investigation, or an appeal. CDP Appeal Letters Documents for appeals against IRS collection decisions (Collection Due Process rights): - Client's objections to the IRS determination - Legal arguments for overturning the collection action - Evidence of improper IRS conduct - Hearing date before the Appeals Office - Appeal outcome (approved/denied) - Next steps --- Part V. Letters and Meetings Initial Meeting Notes Detailed notes from a client's first meeting with the CPA: - Meeting date - Names of all attendees (client, CPA, assistant) - Primary tax issues identified during the meeting - History of the client's financial situation - Preliminary assessment of liabilities - Resolution options discussed - Agreed next steps - CPA signature Summary of Initial Meeting A condensed version of the meeting (often in letter form): - Meeting date - General summary of discussions - Agreed actions - Preliminary estimated debt amount - Next scheduled meeting Follow-Up Letters 1–8 Letters providing regular client updates throughout the course of the case: - Letter 1: Update on case progress - Letter 2: Update on IRS negotiations - Letter 3: Request for additional documents - Letters 4–8: Periodic updates and requests Typical letter content: - Letter date - Brief recap of what was previously discussed - Current status of the work - Actions required from the client - Response deadlines - Contact information Summary of Call to ACS Records of calls to the IRS Automated Collection System (ACS): - Date of call - Name and employee number of the ACS representative - Case number - Amounts and deadlines discussed - Agreed action plan - Date of next IRS call or letter Engagement Letters Official letter from the CPA practice establishing the service relationship: - Description of services to be provided - Fee estimate (e.g., $4,000 for Wade Herbert) - Payment terms - Scope of responsibilities (what the CPA will do, what the client must provide) - Client agreement to proceed - Signatures of both parties Significance: An Engagement Letter is a legal contract between the CPA and the client. No-Show Letter Letter sent when a client fails to appear for a scheduled appointment: - Date of the scheduled meeting - Notation of non-appearance - Offer of alternative meeting dates - Reminder of the importance of meeting to resolve tax issues --- Part VI. Medical Insurance Coverage and Dependents 1095-B Forms (Minimum Essential Coverage Information) 1095-B forms containing real taxpayer data: | Insured | Monthly Coverage | Dependents on Policy | Dependent Status | |---------|-----------------|----------------------|-----------------| | Barney Rubble | Full year (with gaps) | Mary, Scott, Derrick, Ferdinand, Melinda, Pedro | 1 month of coverage | | Fred Flintstone | Partial by month | — | Individual | | George Jetson | One month | — | Limited | Each 1095-B document contains: - Full name of the insured (Responsible Individual) - SSN of the insured (often the full number) - Full address with ZIP code - For each month: whether the individual was covered (X = yes) - Full names and SSNs of each family member on the policy (Covered Individuals) - Date of birth of each family member - Insurance cost (if stated) - Name of the insurance company Significance: The 1095-B is submitted to the IRS as proof of health insurance coverage. Lack of coverage results in penalties. 1095-C Forms (Employer-Provided Coverage Information) Forms reporting health insurance coverage provided by an employer: | Employee | Age | Monthly Coverage | Employee Cost | Note | |----------|-----|-----------------|---------------|------| | Fred Flintstone | 50 | Full year | $965–$990/month | Employer sponsored | | George Jetson | 56 | One month | $430 | Late enrollment | 1095-C contents: - Full name of the employee and employer - Employer EIN (if applicable) - For each month: type of coverage (employer sponsored, no coverage, etc.) - Cost of coverage (what the employer pays, what the employee pays) - Minimum required cost (for affordability determination) - Medicare integration information (if the individual receives Medicare) Significance: Used to determine tax credits for health insurance. Incorrect information may result in tax overpayment or a demand to repay a credit. Dependents in the Archive Dependent information is stored within the folders of their guardians/parents: - Full name of the dependent - Social Security Number - Date of birth - Relationship to the primary taxpayer (spouse, child, parent, etc.) - Whether included on health insurance - Any special circumstances (disability, student status, etc.) --- Conclusion The archive contains a complete set of confidential information: For each taxpayer: - Full name, address, SSN - Financial obligations to the IRS (ranging from $29/month to $85,826.78) - Full history of meetings with the CPA - All IRS correspondence (Notices, Appeals, collection actions) - Medical information (dependents, insurance coverage) - IRS call history (agent names, case numbers, amounts discussed) - Payment plans and installment schedules For each dependent: - Full name, date of birth, SSN - Health insurance status Management systems: - ACT! CRM full contact database - SQL scripts for data export - Automated mailing processes